SEPTEMBER 2025 Agenda & Meeting Minutes

SEPTEMBER 2025 Agenda & Meeting Minutes

CALL TO ORDER

Date & Time: HOA meeting commenced at 6:37 PM, conducted by Jessica (Board President).

ROLL CALL

Board Members in Attendance:

• Jessica, Karmen, Cheryl, Rachael, Kristina

Community Members in Attendance:

• #025 (163) Leslee

AGENDA ITEMS

1. CC&R Updates – Voting Status

• Approval process discussed.

• Remaining non-responding homeowners will be contacted directly by board members.

• Board divided by unit numbers for outreach (to be completed by September 24th):

  • Units 1–22: Jessica

  • Units 23–44: Karmen

  • Units 45–66: Cheryl

  • Units 67–88: Rachael

  • Units 89–110: Kristina

2. Backyard Check-ins

• Unit #051: One final check needed. (Assigned to Rachael)

• Grape vines discussed.

3. Landscaping / Bids

• Kristina: Obtain bid for replacement of all dead bushes.

• Carlos: To inspect sprinkler system before new bushes are planted.

• Obtain bid for additional landscaping on south property line, including area behind Betos.

• Receive bids for snow removal services.

4. Property Maintenance & Signage

• No Trespassing signs to be installed by October 8 – Assigned to Cheryl.

• Fall/Winter Newsletter – Assigned to Rachael. Include:

  • Reminder to disconnect hoses

  • Remove seasonal yard décor

  • Salt/ice melt availability

  • Snow removal start timeline

  • No new trees to be planted moving forward

5. Violations & Enforcement

• Violation tracker to verify reactivation of access after fines are paid – Karmen assigned.

• Insurance Deductible Concern: Without CC&R updates, current deductible poses a risk.

  • 30 days to complete the CC&R change.

6. Pool & Property Updates

• Winterizing Pool: Completed on September 11, 2025.

• Property Line Update: Retainer paid to attorney. Letter will be sent (attorney to notify HOA).

• Fence Updates: Some fences were incorrectly installed; assessing which can be corrected without major labor costs.

MOVE-INS / MOVE-OUTS

• Unit 91 closing completed

FINANCIAL REPORTS

Reviewed

PROJECTS

Completed:

• Winterized pool

Updates:

• Property line legal steps initiated

• Fence assessments in progress

New:

• Fall newsletter planning

• No Trespassing signs project

• Landscaping and snow removal bids

COMMUNITY MEMBER ITEMS

• Ongoing concerns related to CC&R updates

2025 DUES

• Annual dues set at $240, effective January 1, 2025.

NEXT HOA MEETING

• Community HOA meeting every other month (odd months) at 6:30PM