NOVEMBER 2025 Agenda & Meeting Minutes

NOVEMBER 2025 – AGENDA & MEETING MINUTES

Meeting Date: November 12, 2025

Call to Order: The meeting was called to order at 6:20 PM by Jessica, Board President.

Roll Call

Board Members Present: Jessica, Cheryl, Rachael, Kristina, Karmen

Board Members Absent: None

Community Members Present: Leslee (Tenant, Unit #163)

Agenda Items

1. Warning Notices & Fines

• Window A/C Units: Warning notices to be issued.

• Trees in Backyards: Fines to be issued. Backdating fines may apply if warranted.

  • Assignments:

    • Kristina will identify affected units.

    • Karmen will prepare and send letters.

2. Update from Mr. Morley

• Two properties have been served; one remains due to difficulty reaching the owner (non-primary residence).

• Property comparables and valuation estimates will be gathered.

  • Assignment: Rachael to contact a realtor.

3. 2026 Budget Discussion

• Reserve study scheduled for completion in January 2026.

• Potential repairs for 2026 (pending budget and reserve study results):

  • Balcony resurfacing (TBD)

  • Sprinkler system updates (ongoing)

  • Pool fence & carport rust removal/paint – approx. $13,000

  • Tree removal – approx. $6,500

  • Door frame repairs

4. 2026 HOA Dues

• Goal is to keep dues the same; final decision will be made after reviewing the completed reserve study.

5. Annual Meeting

• Date/Time: January 14 at 6:30 AM

• Required Documentation:

  • 2026 Budget

  • 2025 Expense Report

  • Assignments: Jessica to print documents; Cheryl to obtain breakdown from Riley.

• Term Renewals: None in 2026.

  • Cheryl & Jessica: Terms valid through January 2027

  • Kristina, Karmen, and Rachael: Terms valid through January 2028

6. Landscape Update & Cleanup

• 36 shrubs planted.

• Kristina will follow up on potential overcharges related to plant removal where she and other board members assisted with pulling bushes.

• Jessica and Sean cleaned the RV parking area.

7. Craigslist Maintenance Update

• Shutter repaired using upgraded hardware.

• Handrails: Owners may install handrails at their own expense with prior Board approval.

Move-Ins / Move-Outs

• Unit #816 – Moved out

• Suggestion: Begin requesting preferred language from new residents and adding it to their file.

Financial Report

• Assets & Operating Fund: Reviewed

• Reserve Expenses: Reviewed

• Profit & Loss Reports: Reviewed

Community Member Items

• None

Next HOA Board Meeting

January 14 at 6:30 AM