May 2025 Agenda & Meeting Minutes

May 2025 Agenda & Meeting Minutes

CALL TO ORDER Date and time

HOA Meeting began at 6:30 PM conducted by Jessica who serves as Board President.

ROLL CALL 

Board In Attendance: Jessica, Karmen, Cheryl, & Rachael

Board Not in Attendance:  Kristina

Community Members in Attendance: None

FINANCIAL REPORT

Assets & Operating Fund: Reviewed

Reserve Expenses: Reviewed

Profit & Loss Reports: Reviewed

Meeting Minutes

Agenda Items:

1. Pool Opening & Tasks

   • Estimated opening date: May 25th if repairs are completed

   • Soap dispenser has been installed; pool lights and hot tub timer are currently in progress

   • Working with Rocky Mountain Pool Company on a month-to-month basis; they are coordinating the Health Department inspection

   • Bid for a new pool net is in progress

   • Pool area has been power washed by the Clubhouse Manager

2. Community Pool Party

   • Proposed date: Monday, June 30th at 6:00 PM

   • Karman is checking availability with Xfinity for potential involvement or sponsorship

3. CC&Rs Update

   • Cheryl provided an updated cost estimate from the attorney

   • A 60% vote from homeowners is required for approval

   • Plan to gather signatures door-to-door to update the CC&Rs, aiming for more flexibility regarding insurance deductibles

   • This change could result in an annual insurance savings of $2,300

4. Tree Maintenance Updates

   • Bids for tree work are ongoing

   • Gathering rental quotes for potential RV parking area tree management

5. Community Responsibility and Involvement

   • The Spring Newsletter will be distributed this May.

   • Residents are encouraged to review it for important community updates

6. Contact and Card Information Questions

   • Verify Contact information of residents. Some calls will be made to community members.

Projects and Repairs

Completed:

• Water main repair completed between 735 N and 739 N on 200 East

• Sprinkler box water line repaired south of Unit 722 on 150 East

• Website updated with the new Master Policy Declaration Page

• Repairs made to the Junior Playground

• Shutters installed on 200 East units

• Wasp catchers installed throughout the property

• Spring Newsletter and flyers scheduled for delivery in May 2025

• Water leak detection service completed

In Progress:

• Pool repairs: lights, hot tub timer, and new pool net installation

• Tree maintenance: obtaining bids for trimming and removal along the south property line

• Theater room stair edging installation

• Bid in progress to replace exterior clubhouse fireplace brickwork

• Treadmill replacement underway

• Sprinkler box lid replacement in progress

Reminder: 2025 DUES

Dues since January 1, 2025 to $240.

NEXT HOA MEETING:  July 9th, 2025 at 6:30pm