July 2025 Agenda & Meeting Minutes

JULY 2025 Agenda & Meeting Minutes

Homeowners Association Meeting Agenda & Minutes Date: July 2025 Call to Order: The meeting was called to order at 6:30 PM by Jessica, HOA Board President.

Roll Call

Board Members Present: Jessica, Karmen, Cheryl, Rachael Kristina

Board Members Absent: N/A

Community Members Present: Unit 163 & 167

Financial Report

Assets & Operating Fund: Reviewed prior to meeting

Reserve Expenses: Reviewed prior to meeting

Profit & Loss Statement: Reviewed prior to meeting

Agenda Items

1. Tree Line Removal (Peterson Tree Care Proposal)

• Concerns were raised by Peterson Tree Care regarding several hazardous trees.

• Proposed date for work: August 4, 2025

• Partial road closures required for crane access. Peterson will notify residents on the cul-de-sac.

• No stump grinding included in any options.

Options Presented:

• Option A: Remove 2 most hazardous trees – $13,100

• Option B: Remove 4 most hazardous trees – $16,300

• Option C: Remove 5 most hazardous trees – $18,950

Additional Notes:

• Remaining East trees to be completed at future time to mitigate loss the following will need to be completed

  • Safety fencing (Assigned: Jessica).

  • Signage procurement & Installation (Assigned: Cheryl).

2. Property Boundary Proposal

• A recommended proposal for a boundary line settlement was presented, including a Lot Line Letter with specified dates. (Assigned: Karmen & Rachael)

  • Option 1: Tree Removal & Property Purchase

  • Option 2: Discounted Property Purchase – Buyer Assumes Responsibility

  • Option 3: No Purchase – Fence Installation to Ensure Safety

  • Option 4: Alternative Solution or Suggestion

3. Backyard Trees & Fines

• All trees should be removed unless prior written approval is granted. Two residents have currently removal extensions.

4. Landscape & Irrigation Issues

• Concerns raised about dead grass and insufficient watering.

  • Landscapers were on-site this week and inspected all sprinkler systems.

• Residents are advised to submit a maintenance request form and notify the Board of any ongoing issues.

• Follow-up on landscaping and adding Units #169 & #796 for bush replacement (Assigned: Kristina).

5. Fitness Equipment Update

• One treadmill is currently non-functional and requires a new control panel ($189.68) purchase planned to be budgeted in future year due to unexpected costs of tree removal in the budget.

• A new treadmill was purchased and installed using discounted funds through a manufacturer event, which also contributed proceeds to a charitable cause.

6. CC&Rs Update & Voting

• Email distribution for CC&R approval to be send date August 1, 2025.

• In-person or proxy signatures required by August 19, 2025, at 6:30 PM. A 60% approval rate is needed.

• Resident Question: What is the change in the CC&Rs?

  • Response: The proposed change is a small revision to the wording regarding the HOA’s insurance deductible. It updates the language to be more general, allowing the HOA to align with current and future state insurance requirements without needing further amendments.

7. Fines and Compliance

• Letters for outstanding violations are to be written and sent. Specifics to be provided in future correspondence.

Move-Ins / Move-Outs

• Unit #088R

Projects

Completed:

• New treadmill purchased and installed.

• One inoperative treadmill removed. Another to have a replacement part

• Community sign (north dog area) repaired.

• Fines issued for violations.

Ongoing:

• Removal of 2 dead trees on south property line approved on June 25, 2025.

• Clubhouse chimney stone repairs (Assigned: Clubhouse Manager).

New:

• Register newly installed treadmill (Assigned: Rachael).

Community Member Topics

Replacement cards were given.

2025 HOA Dues

• Annual dues have been set at $240, effective January 1, 2025.

Next HOA Meeting

• Date: [To be determined]