AUGUST 2025 Agenda & Meeting Minutes

AUGUST 2025 Agenda & Meeting Minutes

Meeting Agenda & Minutes

Date: August 13, 2025 Location: Clubhouse Meeting Called to Order: 6:45 PM by Jessica, HOA Board President

Roll Call

Board Members Present: Jessica, Karmen, Cheryl, Rachael, Kristina

Board Members Absent:

• None

Community Members Present:

• None

Financial Report

Assets & Operating Fund:

• Reviewed prior to the meeting.

Reserve Expenses:

• Reviewed prior to the meeting.

Profit & Loss Statement:

• No updates provided during the meeting.

Agenda Items & Discussion

1. CC&R Update

• Delivery Date: Updated to align with the next public HOA meeting.

• Community Email Notice: To be sent mid-August.

• Walk-About for Signatures: Scheduled for August 19th.

• In-Person Ballot Voting: Will take place at the HOA Meeting on September 10, 2025.

• Mail-In Ballots Due: By September 24, 2025.

• Finalization of Results: Scheduled for the October 8, 2025 Board Meeting.

• Tracking: Spreadsheet to be created and maintained for tracking ballots.

2. Reserve Study

• Reserve Analysis Level 2:

  • Scheduled for January 2026.

  • Cost: $1,300 – Voted and approved by the board.

3. Fines & Violations

• Warning and Fines: Provided to those that already received warnings.

• General Updates:

  • Continued review of backyard tree removals and additional ongoing violations.

4. Landscaping

• Tree Removal Review:

  • Tree removal project was successful.

  • Planning next phase for Southeast trees. 

• Boundary Lines & Property Negotiations:

  • Cheryl to reach out to adjacent property owners and receive legal consultation

  • South Property Line: Fence and signage installation to proceed as planned.

• Bushes:

  • Scheduled for October.

  • Sprinkler work required for unit noted

• Dead Grass Complaints:

  • Kristina to follow up with Landcare regarding concerns.

5. Repairs

• Fence Repairs:

  • Formal approval granted.

  • Currently receiving and reviewing bids.

6. Pool & Amenity Updates

• Pool and Hot Tub Closing Date:

  • Scheduled for September 8, 2025.

7. Move-Ins & Move-Outs

• Recent Activity: Discussed as a board

Assignments & Follow-Up

• Karmen: Follow-up on multiple units with violations noted.

• Kristina: Contact landscaping company regarding dead grass concerns.

• Cheryl: Begin outreach on property boundary negotiations.

• Board: Monitor and track CC&R ballot responses.

Meeting Adjourned