SEPTEMBER 2026 Agenda & Meeting Minutes

September 2026 - Agenda & Meeting Minutes

Meeting Agenda & Minutes

September 9, 2026

Location: Clubhouse

Meeting Type: Board & Community

1. Roll Call

Board Members Present: Jessica, Cheryl, Karmen, Rachael, and Kristina

Community Member Present: Leslee Nance

Absent: None noted

2. Financials & Delinquent Accounts

Financial statements and delinquent accounts reviewed.

3. Maintenance & Repairs

Power Washing: Homeowners are responsible for power washing due to the associated costs. An announcement will be sent to the community. The HOA is willing to assist as needed.

Pest Control/Termites – Unit 91: An email was received regarding pest and termite treatment. These issues are the homeowner’s responsibility where pest control is not included in HOA dues.

Sidewalk Hazards: Precision’s bid for sidewalk grinding was expected by September 10, 2026. Landmark provided a quote for sidewalk lifting. Cheryl will provide an update, and Kristina will contact DWR about neighboring trees lifting our sidewalks.

Fence Latch – Unit 101: Kristina will contact maintenance regarding replacement.

Balcony Repair: The flooring on the right side of the balcony is sinking. Kristina will contact maintenance.

Clubhouse Window: Jessica will obtain an estimate from a glass company.

North Playground – Dead Grass: Carlos repaired the irrigation timer. Follow-up will be completed as needed.

Commercial Parking Area: Rachael will provide an update regarding the security light and camera.

Bench & Ring Light: The board approved the purchase of a bench and ring light through Facebook Marketplace. Rachael will coordinate the purchase.

Theatre Room Flooring: Jessica and Sean will research flooring options.

Gym Flooring: Rachael will obtain bids for replacement flooring.

Winter Services: Kristina will obtain bids for winter services.

4. Updated Rules & Regulations

A vote on the updated Rules & Regulations was scheduled.

Approved changes will be included in the Fall Letter.

A proposed 15% HOA fee increase was discussed.

Rachael will prepare the Fall Letter for the community.

5. Attorney Correspondence

Cheryl requested an update regarding survey costs.

Legal counsel has received the requested documentation and was expected to respond during the week.

If no response is received by Thursday, follow-up will be completed.

6. Tree Removal

Peterson Tree Care submitted a bid of $13,995 to remove five hazardous trees.

Additional bids were requested from Seven Trees Company and All Things Trees.

The board will review the bids once all proposals have been received.

7. Move-Ins & Move-Outs

New tenants reported and discussed.

Unit #44: The property is under contract for sale. It was noted that the unit had been inadvertently omitted from the State Farm insurance policy by the agent.

Action Item: Management/Board will follow up with State Farm to ensure the property is added to the policy.

8. Fines & Compliance

The board discussed fines related to items stored in bushes or on lawns and vehicles with expired registration tags.

Enforcement will continue in accordance with HOA rules and governing documents.

9. Action Items & Assignments

Assigned To	Action Item
Jessica	Obtain clubhouse window estimate; research theatre room flooring with Sean.
Cheryl	Provide an update on sidewalk repairs and bids.
Kristina	Contact DWR; follow up on fence latch and balcony repairs; obtain winter services bids.
Rachael	Provide commercial parking security light and camera update; coordinate bench and ring light purchase; obtain gym flooring bids; prepare Fall Letter.
Sean	Research theatre room flooring options with Jessica.
Carlos/Maint.	Follow up on north playground irrigation and grass as needed.
Board Members	Follow up with State Farm regarding Unit 793; obtain and review additional tree removal bids; send homeowner announcements regarding power washing.

10. Adjournment

The meeting was adjourned.