March 2020 MEETING AGENDA & MINUTE
March 12, 2020
Called to Order: 7:09pm
Adjourned: 8:58pm
In Attendance: Kristina, Spencer, Cheryl, Janell, Renae, Ryan and Riley
Call-In:
Absent: Rich
Community Time:
Any Questions/Concerns/Comments?
Riley – Fresh Eyes Perspective
Accountability with Board Members, subcontractors and accountant
Door to Door Info.
to give to people – POBox, contact info options
To get – renter info and contact for owner
Googlevoice – personal is free. – Renae will look into this
Assignments Review/Tabled Items:
Kristina – Email Updates and Overhaul Plan – blitz – March 21st @ 10am – all board contact info blitz! – Renae will create info gathering form.
RV tracking process – Ryan
Reserve Improvement Project – Ideas
Community Yard Sale- all proceeds go to the reserve and unsold items to the DI
Adjusting project priorities and costs
Grant Writing – funds or goods
Sponsors or sponsored events- talk to local businesses to generate some $
“Do it ourselves” days
$ back credit card for regular expenditures
Rent out the clubhouse/amenities
Dumpster Issues & Fixes – board members will clean every dumpster surround monthly. Posts and clip replacement = $400-$500 or just do the latch?
Resolution – leave gate open and as is.
Reduced Landscaping Schedule – explore every other week grass cutting, board rake leaves day(s) – 2-3 times a year – this will only save us $100 a month with other companies, push on Bryan to get his bid and make the final decision in April.
New Business:
CC&R Review – Bylaws
Abandoned Car – Moved to new space – Janell fixed. – Registration blitz on the 21st as well.
Pod Delivery Time Limit? – Renae will reach out to owner.
Painting Doors and Shutters – Cheryl will follow up and text for approval and set a date.
RV lot clean up – Ryan, can we organize a spring clean up? We need to check registration on trailers, get rid of sprouting trees and junk. – blitz on the 21st
Blog Updates –
Welcome/FAQs Page: Kristina will update.
Update POBox #
What is the “One Time Payment – Buy Now” option on the right hand side of the screen?
Update Transfer fee to $498 (monthly dues x3)
Rules & Regulation Link Broken
RV Parking:Please fill out the registration form (located in the attached documents to your right) ??? Where is this form?
Fix Recycling Bins statement
Update 2020 yearly financials and budget
Update phone # for Questions & Concerns section (Renae’s #)
Hot Tub Final Decision – leading toward turning it off in the winter and send notice along with pool closing info. Official vote on this in August
Recycling Clarification – follow up on Facebook Renae
Contact Information Update Plan – Kristina –
Hot Tub Leak – fixed
Broken Utility Boxes – Janell calling centurylink and ryan will make temporary fix
Move Ins/Outs – Fernandez moved out this week – Cheryl sent info to Kristina.
Pool Tiles and Pool Opening Prep. –
Resolution: reattach and seal for about $2500
Vote was anonymous by the board
Bruce & Peak – Schedule walk-around and invite Renae. Ryan will send Peak info to us.
Project Management Presentation – Ryan
Airtable
COVID-19:
General email – please stay advised, Springville City reference. Please when using gym equipment wipe down before and after use.
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