November 2020 MEETING AGENDA & MINUTES

November 2020 MEETING AGENDA & MINUTES

November 12, 2020

In Attendance:  Renae, Janell, Kristina, Cheryl, Spencer, Morgan, Rich

Zoom/Call-In: NA

Absent: NA

Community Time:

1. WELCOME Morgan Honeyman as a new member of The Willows HOA Board.

Assignments Review/Tabled Items:

1. 
   

Dumpster Clean: November = Renae, December = Spencer

1. 
   

Headboard needs to be repositioned until dump run

1. 
   

Shutter purchase

1. 
   

Pool Tiles and Handrail Fix – This has been resolved.

New Business:

1. 
   

Move Ins/Outs: 

1. 
   

Fall Landscaping – leaf concern

1. 
   

Contract ended October 31st

1. 
   

Trying to manage the retainment pond by cleaning it up now so in spring it doesn’t look overgrown

1. 
   

Attention to the creek – Spring cleanup

1. 
   

40-60 hours of leaves needed – $40 an hour – Rich approved 25 hours

1. 
   

Snow Removal

1. 
   

At what depth do we want them to come out?

1. 
   

1 to 1 ½ or 2?

1. 
   

Avg to clear sidewalks is $550

1. 
   

2 inches for now

1. 
   

When do we want them to come out?

1. 
   

1st on his route

1. 
   

Ice melt

1. 
   

$15 for 50 lb bag of ice melt to help avoid paying when it’s a light snow

1. 
   

2021 Landscaping Contract

1. 
   

Same price except recommends in March, an extra fertilization for weeds and crabgrass (would make it 3 total, roughly $600 an application)

1. 
   

Unanimous agreement to continue with Peak

1. 
   

Rain gutters with Leaves 

1. 
   

Long term maybe look into gutter screens

1. 
   

Gutter cleaning bids

1. 
   

Get an evaluation first to determine need and potential problem areas

1. 
   

Dumpster Sign-Rich

1. 
   

Sign had fallen down

1. 
   

Someone took it down

1. 
   

Kristina is putting sign back up.

1. 
   

Update contact handout idea?

1. 
   

Move in welcome packet

1. 
   

When?

1. 
   

Riley gets something from Title company. Typically has the name address

1. 
   

Include

1. 
   

Payment info (the PO Box & dues amount)

1. 
   

Contact information

1. 
   

Who to contact for clubhouse keycards

1. 
   

Include the keycard agreement form

1. 
   

*Renae and Kristina to create a draft for December meeting

1. 
   
2. 
   

Bikes need a final warning note posted with picture and date of removal

1. 
   

Schedule of clubhouse improvements

1. 
   

Lights on Christmas tree

1. 
   

Email/newsletter to announce due increase – Renae

1. 
   

Junk behind fences & in dumpster areas – Renae

1. 
   

Board member responsibilities and title changes if any

The next monthly board meeting will be Thursday December 10,2020 @ 7:00 pm by ZOOM. The Zoom link will be sent out the day of meeting. We encourage everyone to join.