JANUARY 2026 ANNUAL Agenda & Meeting Minutes
- The Willows HOA
- Jan 18
- 2 min read
2026 JANUARY ANNUAL AGENDA & MEETING MINUTES
Date: January 14, 2026 Time: 6:30 PM
Call to Order
The meeting was called to order at 6:30 PM by Jessica Gilliland, Board President.
Roll Call
Board Members Present: Jessica Gilliland, Karmen, Cheryl, Rachael, Kristina
HOA Accountant: Riley Galt
Community Members Present: Debbie Dester, Michael Turner, LaDawn Graves, Debbie Woolstenhulme, Brenda Naylor, Sara Phenix, Daniel Smith
Welcome & Meeting Conduct
The meeting was conducted by HOA President Jessica Gilliland.
Financial Review
2025 Profit & Loss Statement Riley Galt presented the 2025 Profit and Loss Statement and reviewed the itemized line items. Attached below.
Profit Highlights:
HOA payments made via credit card and paid monthly, resulting in approximately $5,318 in credit card reward points.
Expense Highlights:
Accounting services
Clubhouse expenses
Repairs and maintenance
Pool maintenance (Rocky Mountain Pools)
Insurance (State Farm)
Preventative maintenance on water lines
Wasp treatment
CC&R updates
Land surveyor fees
Whipples water line repair
Pipe repairs
Fence repairs
HOA registration fees
Springville utilities
Garbage services
Balance Sheet Review
Investments managed by financial advisors were reviewed.
The HOA experienced an approximate gain of $24,000 during the year.
2026 Proposed Budget
The proposed 2026 budget was presented by Accountant Riley Galt. (Attached below)
Reserve Study in Process
Projects Completed in 2025
Hot tub jet pump and timer replaced
Pool lights replaced
Dead and dangerous trees removed along the south property line
Landscaping added or replaced throughout the community
Repairs completed on select shutters and fencing
New treadmill added to the clubhouse gym
Projector remote charged
Future Projects
Property line matters
Carports
Removal of additional dangerous trees
Community Updates
Shutter repairs
Fence damage
Change of CPA resulting in cost savings
Possible updates to Rules and Regulations regarding collections, liens, and foreclosure for nonpayment of HOA dues
Q&A – Community Members
An explanation of the current legal matter regarding the property line was provided.
Move-Ins / Move-Outs
Several units are currently for sale or available for rent.
New renter in Unit 59.
Next Community HOA Meeting
Date: March 11, 2026 Time: 6:30 PM
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