September 2013 Board Meeting Minutes

The Willows of Springville Home Owners Association Board Meeting Wednesday, September 11, 2013 – Clubhouse at 7p

Present: Rich, Allison, Amber, Erin, and Emily Not Present: Mike and Jim Rich

1. Annual Meeting Prep – Our annual HOA meeting will be held Wednesday, October 9, 2013 at 7pm at the clubhouse. This meeting is for all homeowners. We will give a recap of what we’ve accomplished as a board and community in 2013. We will also discuss the budget from 2013 and the projected budget for 2014. We also have two positions available on the board – one compensated, one non-compensated. The community will vote someone into these positions.

2. Board Positions – Two positions available. Three members of the community have expressed interest in these positions – two have sent in their brief paragraphs. If you are interested, please send a brief paragraph about yourself to the HOA email: thewillowshoa@gmail.com. To qualify, you must be a homeowner and in good standing with your HOA fees.

3. RV Parking – We had a couple recreational vehicles in our parking area that belonged to former members of the community. Rich contacted these individuals and they removed these items.

4. Asphalt Treatment – Rich will schedule this treatment with Bonneville Asphalt for the end of September or first of October. They will seal the cracks in the asphalt as well as around the edges and gutters.

Allison

1. New Move Ins/Key Card – Discussed recent new owners and renters. When residents move, their key card is turned off to encourage them to contact Emily to sign a key card agreement.

Amber

1. Monthly Financial Report – Two units currently behind on dues; two units caught up from last month.

2. 2014 Budget Review – Discussed and calculated our 2014 anticipated budget in preparation for annual meeting in October.

Mike (Not in Attendance)

1. No business

Emily

1. Pest Control – Emily will schedule this treatment for the end of September. Will notify community in advance.

2. Clubhouse Carpet Cleaning – Members in the community will give Emily contact information for more carpet cleaning companies. She will have the carpet cleaned in October before the annual meeting.

Erin

1. Pool Closing – Pool will close the end of September. Projected date: September 30, 2013.

2. Update on Champion Fitness – Champion Fitness repairs the universal machine in the clubhouse. Currently a bolt needs to be replaced. Erin has been attempting to get a hold of the representative from Champion Fitness and is currently unable to.

3. General Clubhouse Updates: Can bulbs on the outside of the clubhouse need to be replaced – Emily will do this next week; Erin printed off 300 reservation forms for future use; the new elliptical that was delivered without a couple pieces has been repaired by Sears.

Jim

1. No business

Voting Record No votes held between meetings or during meeting.