CALL TO ORDER November 13, 2024 @ 7:00 PM
HOA Meeting began at 7:00 PM conducted by Renae who serves as Board President.
ROLL CALL
Board In Attendance: Renae, Kristina, Jessica, Cheryl, Dannel
Board Not in Attendance: N/A
Community Members in Attendance: Michelle Landers, Leslie Nance, Rachel Dial
MOVE IN/OUTS
For Rent: 181 E 700 N
For Sale: 764 N
For Sale: 171 E
FINANCIAL REPORT
Assets & Operating Fund: Reviewed
Reserve Expenses: Reviewed
Profit & Loss Reports: Reviewed
PROJECTS
Completed:
Community Day of Service (we had 3 resident volunteers & accomplished removing dead bushes, cleaning the creek, removing wasp nests, cleaning up dumpster areas, and picking up trash). Thanks to our donors: Republic Services for the case of waters; Cambria Smith at State Farm for snacks & beverages.
Remove Dead Bushes (completed during a community day of service)
Coupons for the dump & doing a fall/winter clean up (Rachel contacted Springville City but they only offer this in the Spring)
Furnace Filter Monthly Replacement (Sean will manage)
#784 Linda Needham paid $20 for new keycard (Kristina issued new keycard)
Residents requested that drivers Slow Down (Rachel added this to the Fall/Winter newsletter)
Fall/Winter 2024 Newsletter sent (Rachel wrote & emailed residents)
747 N Shed repaired (Craig)
702 N Shutter on side of unit repaired (Craig) still need to fix shutter in front
747 N Tree Branch cut so it doesn’t hit truck or break with the weight of snow (Jessica responded that it was not necessary)
767 N complaints re neighbor who has skeleton decoration on her yard & kids trash/bikes left out (Rachel addressed)
Written Notice given to #803 for dog feces left out (Rachel completed)
#761 N gate latch repaired (Craig completed)
Updates:
Contacts List (Kristina is continuing to update the list)
Replace #753 Shutter (Kristina/Jessica will order & Craig will paint and install)
Paint Rusted Pool Fence (Kristina will oversee - during Spring community day of service)
Trees in Backyards Removed by 11/1/2024 (Jessica is in the process of individually reaching out to owners)
Snow Removal Contract (Jessica is working on contracting with new company)
Hot Tub Pump Broken (Jessica will get fixed in Spring)
Pool lights need to be replaced (Jessica will get fixed in Spring)
Pavement Cracked & Lifting (Renae will get quotes in Spring)
Pool Net Broken (Jessica will replace in the Spring)
Electrical Boxes (Kristina will reach out to company to fix & remove wasps nests)
HOA Comps (Cheryl will review what other local HOA’s offer & charge)
Bricks on Clubhouse Chimney (Sean will seal & repair)
‘No Alcohol’ sign in clubhouse (Sean will order)
Contract/Release for Craig to have access to the Pool (Renae will create a form)
Clubhouse Manager position (Kristina will add position to website)
Board Member Responsibilities & Standard Operating Procedures (All board members will review & type up SOP by 9/18)
#778 Reported an overgrown tree & problems with roots (Jessica will follow up)
#782 Reported a diseased tree that needs to be removed (Jessica will follow up)
#762 recommended HOA use Telegram app to give updates about the complex instead of Facebook (___ will review options)
#763 & #766 Recommended that all units use a Water Heater Overflow Valve to save $ on the community water bill. (Cheryl will look into possibly getting a group discount with a plumber)
New:
788 N requested tree removal (Jessica is getting bids for removing a few other problem trees in the complex)
Vending & Soda Machine in Clubhouse as possible revenue stream
Dedicated Hunter advertisement for removing the tree?
Downspouts - buy in bulk? Sell to owners for backyard?
Annual Meeting - send the date, ask for board member interest, send out approved budget and voting packet.
COMMUNITY MEMBER ITEMS
Backflow valve
Dead tree across the street
Facebook group and no bullying
CC&Rs
63% vote to change insurance deductible
While going door to door to get votes, update contact list for each unit
2025 DUES
15% max increase per CC&Rs = $241.50
Dues will increase January 1, 2025 to $240
NEXT HOA MEETING
January 8, 2025 @ 6PM in The Willows Clubhouse & via Zoom
Annual meeting where we will vote for 2 paid positions and 2 re-elections.
MEETING ADJOURNED
Renae adjourned the HOA meeting at 8:06 PM.
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