The Willows of Springville Home Owners Association Board Meeting Wednesday, November 14, 2012 – Clubhouse at 7p
Present: Rich, Allison, Amber, Erin, Mike, Michael, Emily (all)
* Past business/follow-up from Annual October meeting
* Rich: – 2013 Budget: reviewed and re-evaluated the proposed budget for the upcoming year – Resident request for community Facebook page – Addressing watering concerns: discussed several ideas for conserving water in the community, specifically outside water usage, such as capping sprinklers in areas that do not need water, turning sprinklers on less often, etc.
* Allison: – Blog: discussed updating community blog for transparency – task taken on by Emily – Cat complaints: decision is to perform weekly, safe cat repellant treatments beginning in spring for affected areas
* Amber: – Montly Budget: Currently 4 outstanding units with a total of $1018.70 in unpaid or late dues – Fiscal Report: Community expenditures have outweighed money brought in despite minimal projects this year; Springville city rates have increased substantially resulting in vote to increase monthly dues
* Mike: – Landscaping: Devin with D&T Landscaping present at meeting to discuss current and future landscaping duties and expectations; will work with Mike in spring to create a watering plan – Snow Removal: snow to be cleared by 7 am before majority of residents leave for work/school; again before 5 pm if needed – Leaf clean-up: leaves still falling from trees – will clean up leaves before Thanksgiving
* Emily: – List of Homeowners: No information on renters of 15 units – Blog
* Erin: – Exercise equipment repairs: no more repairs in 2012 (no money in budget); will discuss further repairs in 2013 – Hot tub: Cover was left off hot tub before the big snow fall creating a loss of heat; residents responsible contacted
* Michael: – Barking dogs on 200 East: Dog owner present at meeting. We were informed 2 of the dogs are service dogs. He will provide paperwork before further action is taken by the board – “No Solicitation” signs – suggestion to put a sign up on front of subdivision; determined signs are fairly ineffective and opted not to install a community sign
Voting Record:
The following details votes held during the HOA Board meeting on Wednesday, November 14, 2012:
Proprosed: To offer a discount to residents who would like to pay monthy fees for the full year upfront; discount 5%/$60. For: Rich, Allison, Mike, Amber, Erin, Emily, Michael (7) Opposed: None Motion passed
Proprosed: Raise monthly dues for 2013 to $134.00 as previously voted on to cover increased city rates and deficit versus keeping dues the same at $122.00 For: Allison, Mike, Amber, Erin, Emily, Michael (6) Opposed: Rich (1) Motion passed
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