May 2013 Board Meeting Minutes

The Willows of Springville Home Owners Association Board Meeting Wednesday, May 8, 2013 – Clubhouse at 7p Present: Rich, Allison, Amber, Mike, Emily, Erin, and Jim (all)

Rich

1. Returned payment from extra hours reservation – will contact resident and have them pay again

2. Elliptical – Rich has been researching machines by Soul at Sears. Model 30 holds up to 375 lbs and is $999. Model 35 holds up to 425 lbs and is $1299. Both commercial grade machines. Sears 5-year warranty is $120. Board interested in model 35, so Rich will do further research.

3. Traffic cones – Rich researched various options for signs to alert drivers to slow down in subdivision. Rich found two affordable and durable options which the board decided between. Two cones have been placed on our roads – one on 200 East and one on 150 East.

Allison

1. Noisy dogs, Unit 85 – Rich will email dog owners and let them know we will advise neighbors to immediately contact animal control when needed. The fines issued by animal control should help with the issue.

2. Cats – After sticking to the city ordinance of 2 dogs per household, we will also enforce this with 2 cats (also city ordinance). Allison will contact animal control officer, Officer Fenstermaker, to work with home in question. Currently neighbors of this home are experiencing smell issues and are willing to have Officer Fenstermaker enter their unit for verification. Animal control will also provide traps to catch some of the feral cats in the community.

Amber

1. Monthly Financial Report – 9 units currently behind on monthly payments; 4 units caught up from last month

2. HOA fee amount on PayPal is incorrect. Mike will adjust it, so it will be correct.

3. Cancel with Allied recycling – Springville City offers recycling pick-up and it is much cheaper.

4. Dish Network at Clubhouse – Dish has raised our rates. Rich will contact them and see what we can do to lower the payment.

Mike

1. Landscaping – Mike and Jim are working together to create a new and more specific contract for landscaping company, D&T. This will hopefully fix some of the current frustrations by board and landscapers.

Emily

1. No business

Erin

1. Pool Opening – Will have pool guy, Trevor, start pool prep on May 17 in order to have the pool open on May 25, 2013 for Memorial Day weekend. Due to the weather, it will not be opened prior to this date.

2. Clubhouse Updates – Pool showers are finally fixed with much appreciation to board member, Jim, who performed the repairs. Jim will also assist Erin with posting another sign with pool rules on the side of the pool.

3. Broken Elliptical – If we decide to go with a Sears elliptical machine, we will see if they will haul away the broken machine

Jim

1. No business

Voting Record No votes held during meeting

Votes held between meetings: Proposed: Cancel Allied recycling and do our recycling with Springville City which will save money For: Rich, Allison, Erin, Mike, Amber, Emily, and Jim (all) Opposed: None -MOTION PASSED-