March 2013 Board Meeting Minutes

The Willows of Springville Home Owners Association Board Meeting Wednesday, March 13, 2013 – Clubhouse at 7p Present: Rich, Allison, Amber, Mike, and Emily Not Present: Erin and Jim Rich 

1. Landscape prep for Spring (mulching, flower/tree beds, watering) – D&T will be coming within the next week to aerate and do spring clean up; will review watering plan; mulch – $1750; no mulch this year – landscapers will rake and clean-up mulch areas instead

2. Unit 74 Dogs – dog owners and board working with city to get issue resolved

3. Treasurer Position – current treasurer will still remain on as partially compensated and do the majority of treasurer tasks; will delegate other responsibilities among other members

4. Treadmill vs. elliptical – We are getting rid of 1 elliptical machine and 2 bikes in the clubhouse exercise room. Rich had sent out an email to community asking which machine residents prefer; current standing: Treadmill 6, Elliptical 11. Currently doing research to find a good machine for a good price; will continue to collect preferences.

5. Mosquito abatement (refer to Pest Control below)

 Allison

1. Abandoned car – received a complaint about a possibly abandoned car on 200 E. Car belongs to member of the board and is not abandoned. Will be removed in June.

2.  Tree Trimming Questions – Landscapers have been trimming trees. Homeowners can trim the trees in front of their homes, but they will need to contact the DRC or board before taking any action.

 Amber

1. Monthly Financial Report – 10 homeowners behind on dues; 3 caught up from previous month

2. Yearly Taxes – have been completed and will be filed on Friday

3. 2012 Yearly Spending – not completed 

 Mike

1. Landscape update (noted above) 

Emily 

1. Pest Control – had been included in 2013 budget – will schedule for April

2. Clubhouse Carpet Cleaning – will also schedule for April 

Erin (not in attendance)

1.  Treadmills (noted above)

2. Couches – the feet of the main room couches are broken in the clubhouse – Mike will fix them

3. Outside Faucets – hardware needs to be replaced on outside showers before pool opens; may need to remove some tiles; in contact with a member of the community who will attempt to fix them without removing tile

Jim (not in attendance)

1. No business

Voting Record No votes held between meetings or during meeting