The Willows of Springville Home Owners Association Board Meeting Tuesday, June 14, 2011 – Clubhouse at 7p
• Past business/follow-up from May meeting: o Place Clubhouse Reservation Form on blog
• Jamie: o Door painting update/schedule changes Door painting fell behind schedule. All but 4 doors remain and the painter expects to get the remaining side jobs completed by Friday, July 8 o Unit #42 Need to follow-up regarding payment plan for back dues o Violations Caught up o Dogs barking and pooping HOA will make sure dog stations are filled with baggies. Like most instances, owners whose pets leave waste in the community will be issued a warning which will be documented. Subsequent occurrences will warrant a violation/fine
• Michael: o Car port update Still in communication with Tate Construction. No firm update at the moment o CC&R amendments July meeting will suggest which articles to amend prior to October annual meeting
• Amber: o Financial report 13 units behind for a total of nearly $7,000. Unit 9 went into foreclosure and the community had to write-off almost $4,000 in unpaid dues 2 units received liens exceeding the $300 threshold in unpaid dues o Request for insurance certifications All residents who may need documentation of HOA insurance will need to contact the State Farm Representative. Contact information is as follows: • Name: Dean Bowen • Phone: (801) 489-5636 This information will also be published in each quarterly newsletter o Pool age clarification Pool requires age 15 and over. Clubhouse requires age 18 and over o Changing meeting days Starting next month (July) HOA Board meetings will be held on the 2nd Wednesday of the month
• Tyler: o No business
• Emily: o No business
• Erin: o Clubhouse updates: A lockbox for the Clubhouse Theatre Room thermostat was purchased from Amazon.com for $17 and will be installed There were recent complaints that the hot tub wasn’t heating or maintaining temperature. The igniter was fixed by the Clubhouse Pool service company A modest first-aid kit has been obtained and placed in the Kitchen cabinet An attempt to prevent fence jumpers from entering the Pool area will consist of mounting Plexiglas panels on the fence next to the Clubhouse on the south and west gate area Reminder: The Clubhouse is open to the community once a reservation’s time period has elapsed
Voting Record
Format: Proposal/topic Cost Votes: For, opposed or abstained
Proposed: Puchase first aid kit for Clubhouse and Pool use $10 For: Jamie, Emily, Erin, Michael, Amber, Tyler (6). Motion passed
Proposed: Subcontract Best Vinyl for south and west garbage enclosure repair $1400 For: Jamie, Emily, Erin, Michael, Amber, Tyler (6). Motion passed
Proposed: Construct plexiglass barrier to prevent fence jumpers from entering Clubhouse Pool Less than $100 For: Jamie, Emily, Erin, Michael, Amber, Tyler (6). Motion passed
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