April 2015 Board Meeting Minutes

The Willows of Springville Home Owners Association Board Meeting Wednesday, April 8, 2015 – 7pm at Clubhouse

Present: Allison, Michael, Jim, Emily, Jenelle, and Joel Not Present: Rich

Rich (Not in Attendance)

1. No Business

Allison

1. Paint Bids – Allison obtained three bids from different paint companies to come and re-paint the front bay windows of all the units as one of the projects this year. These bids range from $8500 – $15000. We decided to have this work done in the fall. We will also decide in the future whether or not to do the project in phases.

2. Liens – Currently, we put a lien on a unit that is behind on monthly dues over $300. With our fee being raised to $148, it only takes about two months to reach this amount. We discussed changing the amount required to place a lien on the home, but decided to keep it the same. We will also review the CC&R’s to see if it specifies this amount.

Michael

1. Late Dues – 14 units are currently behind on monthly dues. Two units are at the $300 mark. Two other units already have liens placed on their units. One of these units may be going into foreclosure which could result in the loss of the accrued fees. Michael will research the cost/time of a civil suit against the owner for the fees. 

2. Q1 Budget – Michael had previously emailed the budget to the board members and asked if we had any questions. No questions.

3. 2015 Project Planning and Bids

   1. Landscaping – Jim collected a bid for mulch ($6270) and to pull out shrubs around the outside of the pool fence and replace it with sod ($825). We will watch the weather and decide when to lay mulch at next month’s meeting. Jim will also look into the cost of putting drip systems in the front of all the buildings.

   2. Clubhouse – See Jenelle below.

   3. Units – See Allison above.

   4. Community – Rich had collected bids for carport repairs/repainting ($26,200 for total project; $6550 in phases), repainting of pool fence ($6240), new picnic tables ($500 – $700), and benches for the playground ($300 per bench). We will vote on when to have this work performed at the next meeting.

Jim

1. General Landscaping Updates – Discussed bid for mulch and Jim laid out a plan for the drip systems to see if we would be interested.

Emily

1. New Move-Ins – Discussed any new residents to the community.

2. Pest Control – Sage Pest Control is scheduled to come next Tuesday, April 14.

3. Carpet – Stanley Steemers came and cleaned the clubhouse carpet on Tuesday, April 7.

Jenelle

1. Hot Tub Update – Liquid Assets resurfaced the hot tub and installed the new heater recently. It will be ready to open by this coming Saturday.

2. Security System – The upgrade to the security system is scheduled for the last week of April.

3. TTT & Dish bills – Straightened out some issues with the last bills received from these companies.

4. Resident Review of Rules – Discussed giving the residents a review of the pool rules either by emailing them or putting them in the newsletter. Also discussed other ideas.

Joel

1. No business

Voting Record

No votes held during or between meetings