April 2013 Board Meeting Minutes

The Willows of Springville Home Owners Association Board Meeting Wednesday, April 10, 2013 – Clubhouse at 7p Present: Rich, Allison, Amber, Mike, Emily, Erin, and Jim (all) Rich

1. Dog owner update/Animal control visit – Officer Fenstermaker with Springville City Animal Control present as well as dog owners. Dog owners are working with city and HOA to control dog issue. HOA will vote on next step and contact dog owners.

2. Elliptical/treadmill voting results, one or both – 20 votes from the community members; 13 for elliptical; 7 for treadmill – we will purchase one elliptical after April due to finances. Will consider purchasing another machine (elliptical or treadmill) in the future when funds allow.

3. Monthly saving difference from garbage – Thanks to Rich contacting our garbage company and questioning our high rates, they lowered the price for garbage pick-up. We will be purchasing the elliptical machine with these savings. The new rate was not reflected on our March bill, but will be reflected in our April bill along with a credit for March,

4. Slow the Flow inspection/visit- Due to a great suggestion by a community member, we are having Slow the Flow (a free extension program of Utah State University) come inspect our sprinkler system to give us ideas on how to conserve water. They will not be scheduling appointments until May, so we will contact them at that time.

Allison

1. Documents on blog – new page? – The links provided on our blog (thewilllowsofspringville.blogspot.com) apparently do not work. Allison will create pages on the blog, next to the Home and Welcome page, with these documents included instead of links. Hopefully, this will be a more convenient alternative.

Amber

1. Monthly Financial Report – 5 units behind on dues; 6 caught up from last month

2. 2012 Taxes filed. None owned.

3. 2012 Budget Report – not yet completed, but will be included in the next community newsletter

Mike

1. Sprinklers – Mike went on a walk-through with Devin of D&T Landscaping and discussed possible solutions to flooding areas/standing water. Devin will cap off sprinklers on west side of subdivision (behind the units) as well as some on the northwest side. Discussed letting the grass grow longer before being mowed. Also, we will look into cost of a drip system for bushes and water-saving sprinkler heads.

Emily 

1. Pest Control – scheduled for Thursday, April 11, 2013

2. Carpet Cleaning – Stanley Steemer’s came and cleaned the clubhouse carpets on Monday, April 8, 2013; several persistent spots in the main area would not come out – even with strong spot cleaner.

3. New Owners/Renters? – a few new renters; keep eyes open for more

Erin

1. Outside showers – left shower will be fixed by a resident, but right shower has a pin in place making it problematic; Erin will contact plumber

2. Hot Tub – when to open – voting issue (noted below under voting record)

3. Unsupervised minors – issue with parents bringing kids to clubhouse to watch a movie and leaving them for awhile. Will put a reminder in newsletter noting residents must be 18 or older to use clubhouse.

4. Treadmills/workout room (noted above)

5. North pool gate – residents are not shutting gate completely; worried about kids falling in pool; add reminder in newsletter

Jim

1. Update code? – after going through the process involving the aforementioned dog issue, should we update our CC&R’s concerning dogs such as weight/size limit of dogs allowed in community? Will look into it further. 

Voting Record Proposed: Accommodate dog owners by allowing all 4 dogs to remain in home for emotional support though it is against city code which allows 2 dogs per household For: Rich, Allison, Emily Against: Mike, Amber, Erin, Jim -MOTION DENIED- Proposed: Open hot tub immediately (verses waiting for pool to open in May) For: Rich, Jim, Mike, Allison Against: Erin, Emily, and Amber -MOTION PASSED- No votes held between meetings.